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Learning

13 common phrases that make people cringe (and what to say instead)

“Few things shut down a conversation faster than this one.”

When honesty isn't always the best policy.

Ah, the awkward silence. We all pretend not to notice it—suddenly stretching our arms or scanning every corner of the room—but it's there. Sometimes it stems from something we've said, and often we don't even know why! Given how people come from such different backgrounds and upbringings, these conversational missteps are practically inevitable.

But don't worry! A touch of social anxiety never hurt anyone, and usually the solution is as simple as adjusting your phrasing. Etiquette experts and social skills coaches agree that despite our differences, certain specific phrases universally come across as tone-deaf, even when we're genuinely trying to connect. We've rounded up 13 of the worst offenders—do you catch yourself using any of these?


“I’m just being honest”

Honesty may be a virtue, but not when it’s used like this. When someone says, “I’m just being honest,” it’s typically to justify bluntness or insensitivity, therefore absolving them of any guilt or shame from the resulting hurt feelings.

Use this instead: “Can I offer some feedback?” or “I want to be honest with you, but I also want to be kind.”

“No offense, but…”

Stop right there, buddy. With a preface like that, it’s pretty darn likely that the following sentence will be offensive. “It rarely works and often insults people,” personal and corporate life coach, Mason Farmani, warns.

Use this instead: “I hope you don’t mind me saying,” or “I’m really sorry if this comes across as rude, but…”


You’re too sensitive.

This sentence is a one-way ticket to an emotional connection dead zone. Even if they are a sensitive person, it communicates that their feelings are invalid, and can make them feel even more alienated.

Use this instead: “I’m here for you.”

“Whatever.”

“This dismissive phrase is a conversational version of the middle finger,” Farmani says.

Use this instead: Words that reflect how you actually feel.

‘Whatever,’ what a versatile word! Depending on the context, try throwing one of these out instead:

  • “Let’s agree to disagree.”
  • “I’m not sure how to respond to this right now. Can we take a pause?”
  • “I hear what you’re saying.”
  • “I don’t feel strongly either way—what do you think is best?”

gnome, sign, whatever, go away, social skillsWith “whatever,” you might as well be saying “Go away.” Photo by John Bussell on Unsplash

“Calm down.”

Genuine question: has this ever worked on anyone? “Rare is the person who is actually made more calm when told to 'calm down,’” explains Nick Leighton, an etiquette expert and co-host of the weekly podcast Were You Raised By Wolves?

Use this instead: “Take your time. I’m here when you're ready.”

“You always…” or “You never…”

These words are conversation poison because they’re disproportionate generalizations. “They put the other on the defensive and start a confrontation,” reports Farmani.

Use this instead: An ‘I’ statement.

Instead of saying “You never help me,” shift to your experience and the impact of that lack of assistance to, “I felt overwhelmed this morning when I was making the kids' breakfast by myself. I’d love some help before work.”

Be specific, assertive (but kind), and show empathy.


“I told you so.”

Congrats, do you want a cookie? Saying this serves no purpose, besides making yourself feel superior. It adds nothing to the conversation and makes the other person feel even worse—like you’re running a victory lap around their mistake.

Use this instead: “I’m here if you want to talk about what happened.”

“Not my problem.”

This is a lack of empathy slap in the face! Even if something isn’t your responsibility, there are more considerate ways to communicate that.

Use this instead: “That sounds tough. Have you tried [RESOURCE] or [SUGGESTION]?”

Or, if you’re open to hearing what’s on their mind: “I’m sorry you’re going through this right now. Is there a specific way I can support you?”

people, couch, arms crossed, mad, argumentJust because it's technically not your problem, you might be creating a brand-new one. Photo credit: Canva

“You wouldn’t understand.”

Saying this creates an instant, impenetrable, icy barrier between you and the other person. Few strings of words shut down a conversation like this one, because of how dismissed the other person feels as a result.

Use this instead: “Have you ever felt [describe a relatable emotion or situation]? It’s something like that.”

“Actually…”

In grammar, ‘actually’ serves a contradiction or correction, which can make the other person feel demeaned. “The primary goal in social interaction is to be understood by fellow conversation participants. If that is accomplished, it should not matter what the exact phonetics and syntax of the speech are,” writes Benjamin Davis of The Michigan Daily.

Use this instead: “That’s an interesting point. I see it a bit differently—do you mind if I share?”

Or, if it’s just a simple correction: “In my understanding…”


“I don’t care.”

Even if it’s true, do you have to say it so dismissively? Being on the receiving end of this can feel disheartening. Or, as one social communications expert put it, “It’s a phrase that can immediately create distance and a sense of disconnection in a conversation.”

Use this instead:

There are many ways to not care, and things to not care about. So, try these:

  • “I’m flexible.”
  • “I’m good with whatever you choose.”
  • “No preference here.”
  • “Sounds like you’re [INSERT EMOTION]. Thanks for sharing that with me.”

“That’s stupid.”

Well…now what? Where can a productive conversation possibly go after a statement like this?

Use this instead: “I’m not sure if I understand. Can you walk me through your thinking?”

“Why are you being so dramatic?”

“This is a way of invalidating your feelings and treating them as a defect rather than a perfectly normal part of communicating,” Farmani explains.

Use this instead: “Is there something specific that’s making this feel especially hard right now?” Even if they may seem extreme, instead of labeling their actions as "dramatic," try to understand what’s going on behind the scenes and driving that emotional response.


Human empathy is at the core of social skills. To get better at conversations, it’s best to avoid phrases that dismiss, belittle, or invalidate others—whether that was your intention or not.

“How we speak shapes how others see us,” as one expert puts it. “A little extra care with our words can mean the difference between connection and conflict.” So, in your very next conversation, keep in mind: it’s not just about what you say, but how you say it. There are ways to be truthful about your thoughts and opinions without being dismissive. And leave these 13 phrases at home, please!

Education & Information

The 4 unspoken rules of conversation we all follow without thinking about it

They're known Grice's Maxims, and it's obvious when someone violates one of them.

How do we understand what we mean when we converse?

Talking to one another is one of the most basic things we do, and yet human communication is actually pretty weird when you think about it. We can't speak to everyone because none of us knows every one of the world's thousands of languages. We can say the exact same words but change their meaning simply by changing our tone of voice. Some people are avid, smooth conversationalists, and others are so anxious about social interactions that we need therapy to help us get through them.

Human conversation is complicated, no doubt. But oddly, there are some rules we all adhere to when we talk to one another that most of us aren't even aware of. These rules make conversations make sense and allow us to understand inferred or implied meanings, but we follow them so subconsciously that we probably don't recognize that we're doing it.

conversation, grice's maxims, communication, talking to someone, communicationWe follow Grice's Maxims without realizing it most of the time.Photo credit: Canva

These "rules" are known as Grice's Maxims, named for linguist and philosopher Paul Grice, who detailed these rules. Under the umbrella of the Cooperative Principle—meaning our shared understanding that conversation is meant to be a cooperative endeavor in which we strive to communicate effectively—Grice explained four maxims we all follow:

1. QUANTITY (be informative)

The quantity maxim leads us to be as informative as possible while not giving more detail than is needed.

2. QUALITY (be truthful)

The quality maxim means we tell the truth by default, not providing information that's false or lacking evidence.

3. RELATION (be relevant)

The relation maxim compels us to say things that are pertinent or related to the conversation.

4. MANNER (be clear)

The manner maxim means being brief and orderly in what we say, avoiding obscurity or ambiguity.

Tom Scott explains Grice's Maxims and gives examples of how they help us understand one another.

- YouTubewww.youtube.com

For example, we use the term "vegan burgers" but not "vegan tomatoes" because "vegan" is not a necessary descriptor for tomatoes, which everyone knows are always vegan. That's Grice's first maxim of Quantity—give as much information as is required, but no more. Breaking this rule sounds strange.

We can see Grice's Maxims at work in the simple exchange in which one person says, "I'm out of petrol," and the other person says, "There's a garage down the street."

"Without context, just using the super literal, logical meaning of those sentences, there's no connection there," Scott explains. "Those are just two factual statements. But if you assume I'm trying to follow the cooperative principle, then you can automatically work out a lot more."

out of gas, out of petrol, need gas, gasoline, gas canA brief conversation about running out of gas illustrates Grice's Maxims.Photo credit: Canva

For instance, the relation maxim leads us to the conclusion that the garage probably has petrol. The quantity maxim means that "there's a garage down the street" is all you need to say to imply that you can push your car down the street, buy gas, and solve the problem of being on empty (a problem which was also implied in the first sentence, as Scott points out). The quality maxim assumes that both statements are true, and due to the manner maxim, we can assume that "garage" is just a dialectical term for a gas station.

Then Scott explained that the maxims can be violated or flouted. Violating a maxim is basically just lying and trying to deceive, but flouting these maxims can be done to say something without really saying it. He gave the example of a recommendation letter that is too brief and not informative enough, which implies that the person writing it has nothing to really recommend about the person.

What's fun about Grice's Maxims is the comedy that happens when the cooperative principle is not assumed and statements or questions are taken literally. Think of all the literal quips from "Airplane" or "The Naked Gun."

Quote I Am Serious GIF by Top 100 Movie Quotes of All TimeGiphy

People in the comments shared examples of exchanges that are taken literally instead of understanding the implied meaning, and it's hilarious.


"I'm out of petrol"

"That's good, it probably wasn't safe to be in it."


"Would you like something to drink?"

"What are my options?"

"Yes and no."


"Coffee or tea?"

"Coffee"

"Wrong, it's tea."


"I'm seeing stars."

"Did you see a doctor?"

"No, just stars."


"Hello, my name is Kevin without 'M'."

"But there is no 'M' in Kevin."

"That's what I said."


"What is your main flaw?"

"I correctly interpret the semantics of the questions, but I ignore their essence."

"Could you give an example?

"I could."


Some people pointed out that learning about these maxims could help neurodivergent people have easier conversations. Even though Scott says they aren't meant to be prescriptive, "do this" kinds of rules, knowing that they are inherent in social exchanges, is an important piece of the effective communication puzzle.

Isn't being human just fascinating?

All images by Rebecca Cohen, used with permission.

Here’s a thought.

Self proclaimed "feminist killjoy" Rebecca Cohen is a cartoonist based in Berkeley, California.

Here’s what she has to say about her role as an artist taken from her Patreon page.


She says:

"In these trying times, the world needs a hero to resist the forces of tyranny.

That hero is definitely not me.


I just draw funny pictures and like to share my opinions. I'm Rebecca, also known as @gynostar."

Enjoy one of her comics below.

a four panel comic

An all too common exchange.

All images by Rebecca Cohen, used with permission.

three panel comic

It’s only words.

All images by Rebecca Cohen, used with permission.

six panel comic

Simple jokes contain implicit ideas.

All images by Rebecca Cohen, used with permission.

five panel comic

Discussing the impact of words.

All images by Rebecca Cohen, used with permission.

This article originally appeared eight years ago.



Family

Forget "How's school going?" Try these questions instead to get shy teens talking.

If talking to your young relatives feels like pulling teeth, here are some questions that can help them open up.

Teens might seem uncomfortable at first, but you can help make them feel at ease.

Have you ever seen someone who seems to have a knack for talking with teens and wondered what their secret was? Sometimes it seems like getting young people to offer anything other than monosyllabic answers to questions is like pulling teeth. Maybe they're shy or self-conscious, or maybe the questions adults tend to ask aren't very effective at getting them to open up, but when you're gathering with family for the holidays and want to spend time getting to know your teenage relatives, it can be tough when the conversation feels awkward or forced.

Shyness is real and self-consciousness often comes with adolescence, so there's not a whole lot we can do about those things, but there are ways to engage young people that are more likely to result in a real conversation. When our "How's school going?" gets a "fine" or a "good," we know we need some better questions, but it's not always easy to think of those on the spot.

That's where some helpful guidance from Raising Teens Today comes in super handy.

woman talking with a teenMost teens actually like to talk if you ask the right questions.Photo credit: Canva

"Let me clue you in on a little secret... teenagers LOVE to talk," writes Nancy Reynolds, the mom behind the Raising Teens Today website. "Sounds crazy, right? I promise, you can get the quietest teen on the planet chatting simply by asking them questions that make them feel comfortable and want to share their world with you."

First, she offers some points to keep in mind as you chat with teens specifically:

- Steer clear of subjects that can put them on the defensive or make them feel awkward or inferior, including their grades, changing bodies, or whether they have a boyfriend or girlfriend, for instance.

- Keep it light. Don't get into heavy subjects. Teens have a lot on their shoulders already. Laugh a little. Have fun.

- Ask questions that will get them talking. Ask about their friends, things they love doing, books or sports or hobbies they love, their passions or dreams.

- Don't ask "loaded" questions such as, "You ARE going to college, right?'" Or, "Do you EVER look up from your phone?" Nothing will make a teenager clam up faster.

- Teenagers are young adults. Treat them as such. Show respect.

- Just be authentic. Teens can spot a fake from afar. If you're genuinely interested in their life and they sense you truly care, they'll open their heart... and when they do, it's such a gift.

The mom of three teens also gave some suggestions for what to ask in place of the standard questions we tend to use. An "ask this, not that" of talking to young people.

These questions go beyond the standard ones adults often ask or provide a twist on the classics that put young people at ease:

"What's the most interesting thing you've learned this year?"

"What do you enjoy doing with your friends?"

"It won't be long before you graduate. I'm so anxious to hear your plans!"

"I'd love to hear what you've been up to if you feel like chatting."

"What's your favorite thing to do when you're not in school?"

"What's the coolest thing you've seen online recently?"

"What's the one thing you're most looking forward to next year?"

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Don't bombard them—it's not an interrogation–but try out a couple and see how they go. It's important to note that some kids might be flummoxed by questions that require them to choose "the one" or "the most" or "favorite," so you can always alter those kinds of questions to be more open-ended, like this:

"What's something you like to do when you're not in school?"

"What classes are you finding interesting or challenging?"

"Have you read or seen anything you really enjoyed lately?"

"What are you looking forward to after the holidays?"

You can also think about meeting kids and teens where they are by being curious about the reality of their lives—but in a way that isn't overly intrusive or judgmental. For instance, instead of only asking what their favorite subject is in school, ask what their least favorite subject is as well. That will almost surely get them talking. Instead of scoffing about them being on their phones, ask them what social media sites they like the most and why they prefer them to others. You can also ask them their opinions about things like whether they prefer reading paper or digital books, whether they prefer lectures or small group discussions, whether they feel like they learn better from listening, watching or doing. Questions like these don't make them feel like they're being quizzed or tested, because there aren't any right or wrong or even preferable answers.

If you do ask about a "favorite," make it something that they can easily choose a favorite from and something that can lead to further conversation. For instance, "Do you have a favorite teacher?" followed up by "What do you like about them and their class?" That can lead to a nice back and forth about what makes a teacher effective, what makes a class interesting or boring, and what your own experiences with good or bad teachers has been.

Another way to engage teens at your family gatherings is to ask them to help with something in the kitchen. Giving them something helpful to do takes the social spotlight off of them and creates more opportunity for small connections, making more meaningful conversations feel like the natural next step.

teens helping bake in the kitchenGetting them in the kitchen can help with conversations.Photo credit: Canva

People are appreciating the tips offered, as connecting with young people can be a challenge for many adults.

"Where were these questions when I was younger?? How different would the conversation been?"

"🫶🏽 It’s all in the wording! Connections are so important."

"I love this!!! It can be a lot of work getting your teen to go to an adult gathering. It’s never helpful when they get there and end up feeling either judged or completely ignored. It only isolates them further when what they need more than anything is connection with adults."

"Thank you for this. My father will ask my 14 year old what she wants to do for college and I can see the anxiety build up in her. How about what do you like to do in your spare time? What are you proud of? What are you interested in?"

"I’m a grandparent and this is just what I was looking for to open a positive interaction during family events. Thanks again!! 🙌"

It's definitely worth trying some of these out over the holidays.

You can follow Raising Teens Today on Facebook, Instagram and raisingteenstoday.com.