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productivity

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A woman writing her to-don't list.

There are never enough hours in the day to get everything done. Even if there were, who’d have enough energy to do it? Most people spend their days caring for their family and trying to earn a living and by the end of the day, there isn’t enough time to spend on themselves.

On top of that, if you’re living in most of the developed world, hustle culture also suggests you have a hobby that you’re trying to turn into a career. There’s also the pressure to spend a few hours a week volunteering at your kid's school while having a regular workout routine and ensuring you drink 64 ounces of water before lunchtime.

It can all be ridiculous. That’s why therapists suggest that in addition to writing to-do lists every morning, we should write “to don’t” lists to ensure that we aren’t wasting our time and energy on things that don’t matter.


Dr. Amantha Imber, an organizational psychologist, recently told ABC News that the cult of hyper-productivity can be “flawed.”

"It leads to feelings of guilt, exhaustion and burnout, because, essentially, time is finite. Yet, we're always adding more things to our to-do list in the hope that it will get us ahead," Dr. Imber says. "The purpose of a to-don't list is to reflect on habits you want to break or things you want to do differently.”

to-do list, to-don't list, productivityA man writing a list.via Ivan Samkov/Pexels

How to write a to-don't list

Dr. Imber suggests that we examine the tasks we can stop doing and put them on our to-don’t list. Examples include overcommitting to social engagements, needing to do chores while working from home, or packing your kid an elaborate lunch in the morning when what they’re serving in the school cafeteria is fine.

The key is to be realistic about the amount of time and energy that you have.

It’s also essential to think about the daily habits that prevent you from getting everything done, such as scrolling through TikTok, going to a coffee shop instead of brewing it at home, taking unnecessary meetings and responding to emails that aren’t a top priority. "It's hip to focus on getting things done, but it's only possible once we remove the constant static and distraction. If you have trouble deciding what to do, just focus on not doing," Tim Ferriss, author of “The 4-Hour Work Week,” said, according to Mindjournals.

If the average person removed one social media app from their phone, they could probably develop a life-changing meditation habit.

to-do list, to don't-list, productivityA woman writing a list.via Thirdman/Pexels

How to write a successful list

The key to success with your to-don’t list is to write it down. A study by Dr. Gail Matthews, a psychology professor at Dominican University in California, found that you are 42% more likely to achieve your goals if you write them down. That works even if your goal is not to do something.

Here’s an example of a to-don’t list:

1. No social media until lunchtime

2. Get my kid velcro shoes (no tying, no knots)

3. Don’t respond to memes sent by friends until after work

4. Worry about the news when you are done with work

5. No playing games on the phone

6. Say no to meetings that could be emails

7. Make coffee at home instead of going to the drive-thru

8. Go out to lunch with the co-worker who is an energy vampire

9. Don't worry about the kid being late to soccer practice

10. Don't to everything

11. Plan a dinner that needs to be marinated during the day

The cool thing is that once you commit to a to-don’t list, you will quickly begin to notice all the things you would love to eliminate from your day so you can make more room for the things that make you happy.





@mkwcreative.co/TikTok

Who says goal-setting can't be fun?

It’s January, which means that many people are clarifying the goals they'd like to accomplish by next year. But finding ways to actually stick to those lofty New Year's ambitions isn’t always as easy as listing them out. Because, inevitably, pressure starts to set in.

But what if ticking off your resolutions list could be fun as well as productive? Sort of a blend of everything whimsical about a vision board and everything efficient about a to-do list?

Thanks to one work team’s ingenious idea, having the best of both worlds isn't so impossible after all.


As Michelle Wintersteen, owner and creative director of MKW Creative Co., shared in a TikTok following the holidays, her team decided to swap out the vision boards and instead make Bingo cards for their 2024 goals.

The concept is simple: each goal is designated to a square on the card, and will be ticked off once accomplished. The first person on the team to get a row of five goals accomplished wins a spa service of their choice, according to Wintersteen.

@mkwcreative.co Bingo Cards > Vision Boards ✨ #branding #marketing #branddesigner #branding #marketingagency ♬ What Love Is - Zimmer90

And while the Wintersteen’s card focuses on work targets, it’s easy to see how this idea can be fully customized, both in the types of goals listed and the prize to be won. Prefer a day trip to the aquarium or a fresh pair of boots instead? Go for it! The possibilities are endless.

The Bingo card approach is brilliant not only because it gives people something to look forward to but because it taps into a sense of play that keeps things fresh long after the novelty of making resolutions wears off—you know, by February 1st.

Plus, it’s not like you have to tick off every goal in order to get rewarded. All you need is five in a row to feel like a winner. What a great reminder that we don’t have to be all-or-nothing in our ambitions.

With nearly a million views, Wintersteen seems to have struck a chord with viewers eager to try it out.

“The cool kids do bingo cards,” one person quipped.

"Oooh, I'm so gonna do this!" added another.

Several chimed in with their own bingoal success stories.

“I did bingo cards last year and it was so fun and effective!” one person shared.

Some instantly began thinking up ways to contribute their own personal spin, like applying it to a book club. Obviously the reward for that group would be more books.

And perhaps the best part of all—it’s never been easier to digitally DIY your own Bingo card on Canva (though by all means, make it by hand if crafts are your thing).

And due to the overwhelming response to Wintersteen’s own Bingo card, her template is available for purchase here. Happy goal-setting, everyone.

Health

Are you a planning junkie? How to determine which planner will actually work for you

It helps to get real about your "planning personality" before being tempted by every pretty planner out there.

Picking a planner can feel like Sophie's choice for some of us.

Confession: I love planners. All planners. Can't get enough of them. Sometimes I'll go through the planner section of the store just to put my hands on all the potential held in those perfectly organized pages. Part of me believes, deep down, that if I just find the perfect planner that includes everything I need and nothing I don't and I utilize it to perfection, I will get to live the orderly and organized life of my dreams. It's a problem.

Fellow planner junkies, I know you feel me. One of the things we love about planners is that they hold a promise few other tools do, giving us an ideal structure to daydream about a beautifully organized life we aren't yet living. For those of us who are more Type A, using a planner is a satisfying way to keep all of those life ducks in a row. For the Type B folks, using a planner helps rein in the inevitable ball-dropping that comes with having a laid back personality.

(At least that's what we Type B folks tell ourselves, right?)


It doesn't help that there are more kinds of planners than there have ever been before. We're no longer talking about a simple calendar system or appointment book anymore—now we've got goal setting, task prioritizing, routine recording, habit tracking, bullet journaling, menu planning, self-care managing, home decluttering, vision creating, dream manifesting, and a hundred other ways to organize our inner and outer lives on paper. Not only that, but we also have stickers and washi tape and stencils hand lettering and other embellishments that may or may not add to the planning fun.

It can be overwhelming to have so many choices, so if you're like me and get tempted by every planner you see, it's important to narrow down the field a bit. For that, we gotta get real about what our "planning personality" really is.

Here are five questions to ask and answer for yourself before clicking "purchase" on any planner.

Am I looking to organize time and tasks, or do I want a planner that tracks everything in my life?

Both of these options are available in spades, but knowing which thing you're looking for will automatically cut the options in half for you.

If you're just looking to organize time and tasks, find a planner that has daily, weekly and monthly calendar pages and little else. Maybe a place to make to-do lists. But keep it simple.

If you want it all, think through what would be most helpful to you to help you reach your goals. What are you prioritizing in your life right now, or what do you want to prioritize? Productivity? Family organization? Self-care? Focus on planners that center those things.

Do I want a digital planner, a paper planner or something in between?

With extra large phone screens and ever-better tablet devices, some people have switched to full digital organizing. High tech planning certainly has its advantages, but some people truly prefer pen and paper planning, so you do you.

The good news about digital planners is that a lot of them now function basically like paper planners, so if don't want to give up the doodle drawing and handwriting part of planning, you don't have to.

There are also more paper planners than ever, so the fears that computers were going to eliminate the need for paper certainly hasn't panned out

And yes, there is such thing as an in-between here. The Rocketbook planner lets you write on paper but then digitally upload to your devices so you can kind of have the best (and worst) of both worlds. Perhaps a good option if you want to ease the transition from paper to digital.

How does my gut feel when I'm looking at the specific elements of a planner? Am I inspired or anxious?

If you're a time/tasks person, does having time slots labeled feel comforting or too confining? Does having a space to prioritize tasks make you feel like you have more control or does it stress you out? Do you want a dated or undated planner? We all react differently to different levels of structure, and you want to strike the right balance for you.

We also all respond to visuals differently. You might like things crisp and streamlined, while someone else might thrive with ornate design flourishes. You might find lots of color appealing while someone else might find it overwhelming. If a planner doesn't inspire you to use it, you probably won't, but what inspires one person will turn another person away, so don't compare your reactions to anyone else's.

How much time do I realistically want to spend on this each day/week/month?

Some people love utitlizing their planner to the fullest and incorporating it into their entire life aesthetic, some people aspire to that level of commitment but don't have the personality for it, and some people just want to keep things as simple as possible for themselves. It's vital that you know which category you fall into.

I am totally drawn to the colorful, beautifully designed and hand-lettered-on-every-page bullet journal idea, but I have also learned that my brain isn't about that life. It's simply not going to happen, no matter how lovely I think the idea is, so I have to resist the temptation.

How long do I want this single planner to last?

Planners really do come in all kinds of formats these days, including different lengths of time. Some planners run for well over a year, while some are designed to be used for six months or 90 days. And then there are undated planners and bullet journaling systems that don't have any specific starting or ending dates.

How far out do you like to plan, realistically? How often do you feel the need to restart/reboot your planning system? Some of us like the reliability of using a long-term planner, and some of us need to change things up frequently. There's no right or wrong or best or worst, but it's good to know which you prefer. If you tend to be planner commitment-phobic or someone who likes to try new planners frequently, maybe go for one of the shorter time frames and see how it goes.

Planner junkie, know thyself

The main key to choosing a planner is getting real about how you really function. Sometimes that takes some experimentation, especially if you don't have years of failed planner usage under your belt already. But the more you can narrow down your choices and avoid being tempted by the million new and shiny options, the better chance you have of finding the planner that really will work for you.

(Final tip: You can go to this page on Amazon and click on your preferred options on the left side of the page, and that will narrow down the choices significantly.)

Happy planning, everyone!

Pop Culture

Woman flips the script on habits, touting the benefits of a 'chaotically organized life'

Being unable to stick to routines and habits doesn't mean you're lazy, says Elizabeth Filips.

Elizabeth Filips shares some refreshing insights for people who can't stick to habits.

One of the beautiful things about humans is how diverse we are. Not just in the way we look, dress and eat, but in the way we feel, think and process. What works for one person won't necessarily work for another, and trying to force a square peg into a round hole is just an exercise in frustration.

This truth is particularly apparent in the realm of productivity.

Productivity "hacks" are everywhere these days. As of July 2023, James Clear's book "Atomic Habits" has sold 15 million copies worldwide. Clear's approach to habit formation has made waves because it feels far more accessible and achievable than many others—and indeed, many have found it life-changing—but what if consistent habits and routines aren't a part of your makeup?

That's the question Elizabeth Filips addresses in a script-flipping video describing how her brain simply works differently.


Filips is an artist, medical student, author, podcaster and YouTube creator who has accomplished an astonishing amount in what she refers to as her "chaotically organized" life. For her, productivity doesn't look like consistency, habit and routine—the things that are so often drilled into us as the keys to getting things done. Rather, she's learned to harness her passion-led motivation and work in huge, productive spurts of focus.

Essentially, it's the inverse of the "Atomic Habits" method of small, consistent improvements. Rather than get 1% better at something each day, Filips "primes" her passion for a task, waits until she gets to a point of "I have to learn this now!" and then makes 100%, 500%, 5000% improvements, all in one fell swoop.

It's a familiar way of working for people with ADHD, only Filips actually explains the methodology of it in a way that turns it into a legitimate productivity approach. It's not necessarily laziness if you can't keep up with routines and habits—it may be that you are wired for more of a passion-primed sprint way of getting things done rather than a purposefully paced marathon.

Watch Filips explain:

Filips also created a follow-up video explaining how one potential downfall of this method is that you might quit things too often when the passion for them wanes. She explains how to not quit everything you start in this video:

Here's to the various ways we all think and work and make the best use of our time. Productivity doesn't look the same for everyone, so if you feel like you're a square peg trying to squeeze yourself into a round hole when you read about habits and routine, maybe you just need to embrace chaotic organization. There's no "wrong" way, as long as what you're doing works for you.

Follow Elizabeth Filips on YouTube and check out her website here for more.